Permissions

The way that you access the page to view and change permissions is a bit different in the new version of the Harvard Wikis. We've also changed the levels of access that anonymous users can be granted.

You can manage users and groups by following the steps below.

Accessing User Administration

If you are the administrator of a standalone Wiki space, you can follow these steps to manage users and groups.

First, go to the Wiki space and click "Space Tools" on the new left sidebar.

If you're using the Veritas or Story St theme, click "Browse" at the top of the space.

     

You'll be shown a summary of the users and groups that can access your Wiki space. Click on any of the "Edit Permissions" buttons to enter the edit screen. You can also control whether or not anonymous users can access the page.

Users, groups, and anonymous users can be granted the following access:

  • View: user can view this space's content, including the space's details, its pages and blog posts
  • Pages:
    • Add: the user may create and edit pages in this space.
    • Restrict: the user may apply restrictions at the page level 
    • Remove: the user may remove pages in this space.
  • Blog:
    • Add: the user may add and edit blog posts in this space.
    • Remove: the user may remove blog posts in this space.
  • Comments:
    • Add: the user may make comments in this space.
    • Remove: the user may remove comments from this space.
  • Attachments:
    • Add: the user may add attachments in this space.
    • Remove: the user may remove attachments from this space.
  • Mail:
    • Remove: the user may delete individual mail items.
  • Space:
    • Export: the user may export content from this space.
    • Admin: the user has administrative permissions over this space

Adding a Group

 The integration of the Harvard Wiki with other university data sources allow you to give access to several different types of groups, specifically:

  • General groups: Including HUID holders only; HUID and XID holders; and HUID, XID, Alumni.Harvard ID holders.
  • LDAP groups: Groups managed at the central Harvard University level including faculty, student, and staff at the different schools.
  • Custom groups: Ad-hoc groups that you create and manage by clicking the “create/manage iSites groups” link. For more information about creating and managing custom groups, visit http://isites.harvard.edu/groups
  • Course groups: Teaching Staff, enrollees, and guests of Course iSites that you administer.

You can grant additional access or remove specific access for a group by checking and unchecking the boxes to the right of a group's name. To remove a group’s access or to grant full access (all checkboxes), click the gear in the "Actions" column, and click either "Select All" or "Remove All."

If you want to restrict a page or a set of pages to a specific group, you need to explicitly add the group here.

No matter what changes you make, remember to click “Save All” to save any changes you’ve made.

To give access to a group, click the “Add iSites groups to this space” button, select the group(s) to add, and click the “Add Selected Group(s)” button. You'll be able to select any of the groups listed above (as long as you have access). I this case, all Harvard ID holders would be added to the space.

Adding an Individual User

Individual members of the Harvard Community (including XID holders) can be added directly to your Harvard Wiki. 
 
You can grant additional access or remove specific access for an existing user by checking and unchecking the boxes to the right of a user's name. To remove an individual’s access or to grant full access (all checkboxes), click the gear in the "Actions" column, and click either "Select All" or "Remove All."

No matter what changes you make, remember to click “Save All” to save any changes you’ve made.

 

 To give access to an individual user, click the "Add members of the Harvard Community to this space" link, and then enter the user’s official Harvard email address. If you don’t know the user’s email address, or if you aren’t finding the individual as expected, check http://connections.harvard.edu to find the official email address.

 

Anonymous Access

You can set up your Wiki space so that users that have not signed in can access it. Anonymous Users can only be given "view" access. If you'd like to give these anonymous users access to your space, select the view checkbox and then click "Save All."  

 

Page Restrictions

You can restrict access to individual pages in your space. This level of extra permissioning allows you to have a space that's available to a large group of users, but with a few pages that are only available to a smaller set of users. You can set restrictions based on specific individuals or you can set restrictions for groups that have access to your space. 

You can't set page restrictions from the Space Administration screens, instead, go to the page you'd like to restrict, and click "Restrictions" under the "Tools" drop down. From this screen, you'll be able to select the people or groups who can view the page and/or edit the page's content. There's some more information in the Authoring section.

Once you do have at least one restricted page, it will show up on the "Restricted Pages" tab. From this screen, space administrators can remove the restrictions from any page within the space.

 

 

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