Label Cheat Sheets

 StacksHD
Book
(no enclosure)
  • long tab
  • ownership label
  • plate
  • spine label
  • ownership label
  • plate
  • Tyvek envelope

Prefab

  • spine label
  • ownership label
  • plate
  • spine label
  • ownership label
  • plate
CMI
  • spine label
  • ownership label
  • plate
  • spine label
  • ownership label
  • plate
Box
  • box/broadside label
  • box/broadside label
Broadside
  • box/broadside label
  • N/A

Book with slipcases

or cloth cases

  • spine label (unless
    otherwise specified)
  • ownership label
  • plate
  • spine label
  • ownership label
  • plate
  • Tyvek envelope
Reference bookvaries; see routing slip 
Labels

Ideal processing lot size*

*based on labels per 8.5x11" template

Spine label48
Long tabMultiples of 3
Short tab18

Broadside/box label

Multiples of 6

Label types

This section describes label types and uses. For positioning of labels, see Books End-Processing: Pasting, Wrapping, and Barcoding.

Ownership labels

For: All materials except broadsides and some boxed materials (see routing slips for directions). Always make ownership labels for books unless and item already has one (ex: transfers).

What they are: Labels printed on cream paper. They include the call number, collection, and accession number or date (if available).

Spine labels

For: Default label for most materials. (HD-bound books, CDs, DVDs, cased materials, and items for the reading room.)

Do not use for: Broadsides, boxes, books staying on site, any exceptions as noted on routing slips.

What they are: Sticker labels printed on adhesive-backed label paper. They contain the call number (including size designations: f, pf, etc.) and special notes:

Long Tabs

For: Stacks-bound (on-site) books.

What they are: Bookmark-style labels on cream card stock. They contain the call number (including size designations: f, pf, etc.) and special notes:

Short Tabs

For: Short tabs are being phased out of our regular processing workflow. However, some cloth cased and slipcased materials may still call for short tabs if the case is too valuable for a spine label. In some cases, we may need to replace existing short tabs. 

What they are: Small labels printed on cream card stock, to be pasted onto the edge of cases. They contain the call number (including size designations: f, pf, etc.) and special notes:

Broadside/box labels

For: Broadside folders and boxes. (For boxes too small for broadside labels, use the "small box label" template instead.)

What they are: Large labels printed on white sticker paper. They include call number and descriptive information, author, title, date of publication, accession number, donor/fund information, and holding library.

Bookplates

 For: All books, except some reference books. Books without fund designations get generic "Harvard College Library," "Harvard Theatre Collection," or "Woodberry Poetry Room" plates.

What they are: Labels designating the donor of the item or the fund with which it was purchased. They vary in size, shape, and design.

Label-making Process

General Procedures

We generate labels automatically using label templates and macros (keyboard shortcuts that trigger a series of actions). All label types follow the same basic set of instructions. See label-specific instructions for additional information.

Record barHoldings List

Book label and spine label

Macro command:  Ctrl + J

Book Label and Long Tab

Macro command: Ctrl + O

Book Label and Short Tab

Macro command: Ctrl + M

Broadside/Box Labels

Macro command: Ctrl + Shift + X

Small box macro: Ctrl + Shift + Z  (use when the regular sized label will not fit)

Bookplates (custom)

Checking

Check labels to ensure that no mistakes were made in the label-making process.