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Shared Shelf Crosswalk                                                                                                               *Controlled vocabulary or authority  rev. 2014-01-20
 
Shared Shelf Work Field/SubfieldNotesMap to VIAMap to HOLLIS+
Field names   
Display TitleNOT A RECOMMENDED DATA ENTRY FIELD but can be edited.   Auto-populates from Title field and sub-fields, separated by pipe symbols “|”.Not usedNot used
TitleRepeatable data entry field.  Title, name, or identifying phrase associated with the work.  May be constructed by catalogerTitle.  Each Title element on a new line, prepended by Title Type where present. Example:
"Title:  Mary Rousmaniere outdoors in a hay field
            Alternate Title: A Visit to Petersham, 1902"
Only the first title appears, due to a bug.  Other titles should appear.
Example:
Title:   Citizens of Zinc, Arkansas, a deserted mining town
   
Title Type*Generally not used if only one title.  Use with Alternate, etc.When present, prepended to the applicable title in the Title area. Example: "Alternate Title: A Visit to Petersham, 1902" 
Agents   
Display AgentNOT A RECOMMENDED DATA ENTRY FIELD but can be edited.  Auto-populates from the Agent fields. Composed of all agents, separated by semi-colons. Not usedNot used
Name*Repeatable data entry field. Name of individual or corporate body acting as an agent.  Use for artist, creator, donor, etc.  
   
    
Role*Refers to the contribution or function of the agent as it pertains to the Work  
ExtentRarely used field.  Refers to the part of the Work to which a particular agent contributedNot mapped.Not mapped.
Attribution*A description of the nature of the agent’s contribution to the Work  
DateUnlikely to be used by Harvard. Year(s) that a particular agent was involved with the work.  Not mapped.Not mapped.
SourceUnlikely to be used by Harvard. Resource that provides information about the Agent who is associated with the Work.  Not mapped.Not mapped.
    
Cultures   
Display CultureNOT A RECOMMENDED DATA ENTRY FIELD but can be edited.   Auto-populates from the Culture fields. Composed of all cultures, separated by semi-colons. Not used.Not used.
CultureThe culture, people or nationality from which the Work originated or with which the Work is associated. Choose a term from the linked vocabulary. Repeatable.Example:
Nationality/Culture: Chinese
Example:
Nationality/Culture: Chinese
SourceResource that provides the culture associated with the WorkNot mapped.Not mapped.
    
Artstor CountriesThe modern country associated with the creation of the Work. This field uses a controlled list.Only used within Artstor systems, i.e. AWS.  Not mapped to VIA.Not mapped.
    
Locations: Places, Repositories, and Private Owners   
Display LocationsNOT A RECOMMENDED DATA ENTRY FIELD but can be edited.   Auto-populates from Locations fields. Composed from all places, repositories and private owners, each separated by semi-colons. Not used.Not used.
Display TypeComposed of the type of places, repositories, and private owners, separated by semi-colons.  
Display LocationComposed of the geographic location and/or owners, separated by semi-colons.  
Places   
Place TypeControlled list  
PlaceParticular geographic location, or former location, of the work.  Controlled list  
AddressIntegrated with Google Maps. You can enter a value or use the Google Maps search in the right side panel.Data will come back to Harvard but not currently functional in discovery systems. Not mapped to VIA.Not mapped.
GeolocationIntegrated with Google Maps. Enter a value or return to the Address field and use Google Maps to update.Data will come back to Harvard but not currently functional in discovery systems. Not mapped to VIA.Not mapped.
LatitudeCoordinate of the geolocation.Data will come back to Harvard but not currently functional in discovery systems. Not mapped to VIA.Not mapped.
LongitudeCoordinate of the geolocation.Data will come back to Harvard but not currently functional in discovery systems. Not mapped to VIA.Not mapped.
ElevationElevation: Elevated height of the geolocation.Data will come back to Harvard but not currently functional in discovery systems. Not mapped to VIA.Not mapped.
SourceResource that provides the place associated with the Work.Not used.Not used.
Source Detail Not used.Not used.
TypeType of sourceNot used.Not used.
Source DetailAdditional information about the source.Not used.Not used.
RepositoriesThe place where the Work is housed  
 Include for objects "Held Locally" to Harvard  
Repository typeRepository type: Type of place where the work is housed.  
RepositoryName of the place where the work is housed.  Include for objects "Held Locally" to Harvard.  Controlled list  
Ref ID TypeRepository's object number type.  
Ref IDRepository’s object number, i.e. Accession number, Classification Number, Call number [add as prefix]  
Credit LineLine where credit is given to the repository.  Not used if "Held Locally"Not mapped.Not mapped.
LocationGeographic location and/or owners of the repository.  
AddressIntegrated with Google Maps. Enter a value (Street, city/state, and country where the respository is located) or use the Google Maps search in the right side panel.Data will come back to Harvard but not currently functional in discovery systems 
GeolocationIntegrated with Google Maps. Enter a value or return to the Address field and use Google Maps to update.Data will come back to Harvard but not currently functional in discovery systems 
LatitudeCoordinate of the geolocation.Data will come back to Harvard but not currently functional in discovery systems 
LongitudeCoordinate of the geolocation.Data will come back to Harvard but not currently functional in discovery systems 
ElevationElevated height of the geolocation.Data will come back to Harvard but not currently functional in discovery systems 
SourceResource providing this particular repository name where the work is housed.Not used.Not used.
Source detailSource detailNot used.Not used.
TypeType of source.Not used.Not used.
Source detailAdditional information about the source.Not used.Not used.
Private OwnersIndividual owner of the Work  
Owner TypeExplanation of the owner’s relationship to the Work  
NameParticular name of the private owner.  
Ref ID TypeIndividual’s object number type.  
Ref IDIndividual’s object number.  
LocationGeographic location of the private owners.  
AddressIntegrated with Google Maps. Enter a value (Street, city/state, and country where the private owner is located) or use the Google Maps search in the right side panel.Data will come back to Harvard but not currently functional in discovery systems 
GeolocationIntegrated with Google Maps. Enter a value or return to the Address field and use Google Maps to update.Data will come back to Harvard but not currently functional in discovery systems 
LatitudeLatitude coordinate of the geolocation.Data will come back to Harvard but not currently functional in discovery systems 
LongitudeLongitude: Longitude coordinate of the geolocation.Data will come back to Harvard but not currently functional in discovery systems 
ElevationElevated height of the geolocation.Data will come back to Harvard but not currently functional in discovery systems 
SourceResource that provides the information about the private owner associated with the Work.Recommend not to use? 
TypeType of sourceRecommend not to use? 
Source DetailSource Detail: Additional information about the source.Recommend not to use? 
    
Dates   
Display DateRecommended to enter text string for desired display of date.  Composed of start date and end date. Enter a year or range of years separated by a hyphen, or use the Date fields to auto-populate this field.Comes back to Harvard.  Will populate display dates in Harvard systems 
Date Type*Unlikely to be used by Harvard.  Refers to the event in a Work’s creationDoes this come back to Harvard? 
Artstor Earliest DateWork Earliest Date.  Use for year, do not enter Day & Month into separate fields, only in Display fieldOnly goes to Artstor systems 
Artstor Latest DateWork Latest Date.  Use for year, do not enter Day & Month into separate fields, only in Display fieldOnly goes to Artstor systems 
Start DateWork Earliest Date.  Use for year, do not enter Day & Month into separate fields, only in Display fieldComes back to Harvard 
End DateWork Latest Date.  Use for year, do not enter Day & Month into separate fields, only in Display fieldComes back to Harvard 
SourceDo not use.  Refers to the resource that provides the information about the date(s) associated with the Work.Does this come back to Harvard? 
    
Work Types   
Display Work TypeNOT A RECOMMENDED DATA ENTRY FIELD but can be edited.  Composed of all Work types, separated by semi-colons.  
Work Type*Controlled list  
DateDo not use  
SourceDo not use  
    
ClassificationsTerm(s) to group Works together based on similar characteristics.Does not come back to Harvard.  Only for AWS purposes 
Artstor ClassificationsA fixed list that groups items together for quick searching and browsing in Artstor.Does not come back to Harvard.  Only for AWS purposes 
    
Styles/Periods   
Display Style/PeriodNOT A RECOMMENDED DATA ENTRY FIELD but can be edited.  Composed of all styles/periods, separated by semi-colons. Enter a value or use the Style/Period fields.Not used.Not used.
Style/PeriodControlled list linked to Getty AATExample:
Style/Period:  Prairie School
Example:
Style/Period:  Prairie School
SourceResource providing this particular style/period represented in the workNot used.Not used.
TypeType of source.Not used.Not used.
Source detailAdditional information about the source.Not used.Not used.
Materials   
Display MaterialNOT A RECOMMENDED DATA ENTRY FIELD but can be edited.  Composed of all Materials, separated by semi-colons.   
Material*Materials of which the work is composed.  
Type*Do not use. Description of the nature of the material.Does this come back to Harvard 
Extent*Rarely used, refers to the part of the work in which a particular material was used  
SourceDo not useNot used.Not used.
Techniques   
Display TechniqueNOT A RECOMMENDED DATA ENTRY FIELD but can be edited.  Composed of all Techniques, separated by semi-colons.   
Techniques*Techniques, processes, or methods used in the production or alteration of the work.  
Extent*Rarely used, refers to the part of the work in which a particular techniquel was used  
SourceDo not useNot used.Not used.
Measurement   
Display MeasurementRecommend to use only this field to enter measurements as a text string.Comes back to Harvard 
MeasurementDo not useDoes not come back to Harvard 
Type*Do not useDoes not come back to Harvard 
ValueDo not useDoes not come back to Harvard 
Units*Do not useDoes not come back to Harvard 
Extent*Do not useDoes not come back to Harvard 
Qualifier*Do not useDoes not come back to Harvard 
Scale Type*Do not useDoes not come back to Harvard 
Format*Do not useDoes not come back to Harvard 
Shape*Do not useDoes not come back to Harvard 
SourceDo not useDoes not come back to Harvard 
Inscriptions   
Display InscriptionNOT A RECOMMENDED DATA ENTRY FIELD but can be edited.  Composed of all Inscriptions, separated by semi-colons.   
InscriptionRepeatable data entry field.    
TypeType of inscription or mark appearing on the work.Does this come back to Harvard 
LanguageLanguage of this particular inscription appearing on the work.Does this come back to Harvard 
ScriptWriting system used for this particular inscription appearing on the work.Does this come back to Harvard 
Positionthe location of the inscription/mark on the workDoes this come back to Harvard 
AuthorUnlikely to be used by Harvard.  Author of inscription  
SourceDo not use  
    
States/Editions   
Display State/EditionNOT A RECOMMENDED DATA ENTRY FIELD but can be edited.  Composed of all states/editions, separated by semi-colons.   
Type Currently not displayed in Harvard systems 
No. Currently not displayed in Harvard systems 
Count Currently not displayed in Harvard systems 
NameName of state/edition  
DescriptionNotes about the state/edition.Currently not displayed in Harvard systems 
Source Currently not displayed in Harvard systems 
Subjects   
Display SubjectsNOT A RECOMMENDED DATA ENTRY FIELD but can be edited.  Composed of all subjects, separated by semi-colons.   
Subject*Terms, people and phrases describing, identifying, and interpreting the work and/or what the work depicts.  
Type*Unlikely to be used by HarvardCurrently not displayed in Harvard systems 
Extent*Unlikely to be used by HarvardCurrently not displayed in Harvard systems 
SourceUnlikely to be used by HarvardCurrently not displayed in Harvard systems 
Descriptions   
DescriptionNotes about the work.  
ExtentUnlikely to be used by HarvardCurrently not displayed in Harvard systems 
Language*Unlikely to be used by HarvardCurrently not displayed in Harvard systems 
TransliterationUnlikely to be used by HarvardCurrently not displayed in Harvard systems 
QualifierUnlikely to be used by HarvardCurrently not displayed in Harvard systems 
SourceUnlikely to be used by HarvardCurrently not displayed in Harvard systems 
Text References   
Text Reference DisplayData can be entered in this Shared Shelf Work Record field without being entered in related field/subfields (indicated by pink triangle in lower right)  
    
Notes   
Note Type   
Entry   
Content   
Language   
Language*Unlikely to be used by HarvardCurrently not displayed in Harvard systems 
TransliterationUnlikely to be used by HarvardCurrently not displayed in Harvard systems 
QualifierUnlikely to be used by HarvardCurrently not displayed in Harvard systems 
SourceUnlikely to be used by HarvardCurrently not displayed in Harvard systems 
Bibligraphy   
Display Bibliography   
Source   
Rights   
Display Rights   
Rights Type   
Holder   
Language*Unlikely to be used by HarvardCurrently not displayed in Harvard systems 
TransliterationUnlikely to be used by HarvardCurrently not displayed in Harvard systems 
QualifierUnlikely to be used by HarvardCurrently not displayed in Harvard systems 
SourceUnlikely to be used by HarvardCurrently not displayed in Harvard systems 
    
Local Info Tab   
Legacy   
Legacy IDOLIVIA ID of the OLIVIA Work, Group or Site  
CatalogerOriginal creator of the Work, Site or Group record in OLIVIACurrently not displayed in Harvard systems 
EnteredDate the Work, Site or Group record was created in OLIVIACurrently not displayed in Harvard systems 
ModifierLast person who changed the Work, Site or Group record in OLIVIACurrently not displayed in Harvard systems 
ModifiedDate the Work, Site or Group record was last modified in OLIVIACurrently not displayed in Harvard systems 
RelationshipsThe Relationships area includes both the Related Information and Related Works concepts from OLIVIA. Note that Related Works in OLIVIA consisted of a title and a relationship, not an actual Work-to-Work link.   
Relationship   
Relation TypeHoldover from OLIVIA. Controlled values "related information" and "related work".  Must be supplied to support VIA display, or VIA enhancement needed to create default mapping.Used to map to VIA Related Information or Related Work display field.  
DescriptionThe title or description of the related information or related work.  
LinkA URL link to related information.  
Administration   
ApprovedNew in Shared Shelf.Currently not displayed in Harvard systems 
EnteredNew in Shared Shelf.Currently not displayed in Harvard systems 
Catalog LevelNew in Shared Shelf.Currently not displayed in Harvard systems 
PublishNew in Shared Shelf.Currently not displayed in Harvard systems 
Related Works TabWork-to-Work relationships within Shared Shelf are created and managed on this tab.   
Relationship Display   
[Title] is:Read only, constructed from the Title of the current Work.  
Relation Typethe kind of relationship between the current Work and another Work record in Shared Shelf.  
Work RecordThe Work record that is the object of the relationship.  
Date   
Display Date Currently not displayed in Harvard systems 
Earliest Date Currently not displayed in Harvard systems 
Latest Date Currently not displayed in Harvard systems 
Sequence No. Used to determine order of Subworks, aka Works within a Group. 
Language Currently not displayed in Harvard systems 
Script Currently not displayed in Harvard systems 
Transliteration Currently not displayed in Harvard systems 
Qualifier Currently not displayed in Harvard systems 
Href Currently not displayed in Harvard systems 
Source Currently not displayed in Harvard systems 
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