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DRS

Goal 1: Implement DRS support for ingesting and delivering video

LTS Oversight: Abigail Bordeaux

Benefit: Enable access to and long-term preservation of valuable library video collections

Milestones:

August 2016: Soft launch video support in DRS for workflow testing by Media Preservation COMPLETE

January 2017: Release video delivery via SDS according to specs from video delivery working group COMPLETE

Related project(s): Video in the DRS

Key Library Stakeholders:

  • Collections & Content Standing Committee
  • Stewardship Standing Committee
    • Preservation, Conservation, and Digital Imaging

 

Goal 2: Refresh DRS storage hardware

LTS Oversight: Sharon Bayer

Benefit: Provide foundation for long term preservation of library digital collections

Milestones:

November 2016: Isilon equipment racked and network configured COMPLETE

February 2017: Oracle equipment racked and configured COMPLETE

March 2017: Repository replicated to new equipment  COMPLETE

April 2017: Cutover  COMPLETE

for next year - secure storage. tapes to Recap, retire VNX


Key Library Stakeholders:

  • Collections & Content Standing Committee
  • Stewardship Standing Committee
  • Preservation, Conservation, and Digital Imaging
 

Goal 3: Complete DRS Metadata Migration 

LTS Oversight: Abigail Bordeaux

Benefit: Builds firm foundation to support access to library digital collections and long term preservation

Milestones:

December 2016: completion of still images other than Yenching and Maps COMPLETE

March 2017: completion of list objects and Yenching migration COMPLETE

June 2017: completion of primary web harvest migration  COMPLETE

July 2017: completion of audio metadata migration according to specs from Digital Preservation Services IN PROGRESS

July 2017: follow-on cleanup work identified and planned, including final web harvest migration,  IN PROGRESS

August 2017: completion of opaque container metadata migration according to specs from Digital Preservation Services

Related project(s): DRS2 Metadata Migration

 Key Library Stakeholders:

  • Collections & Content Standing Committee
  • Stewardship Standing Committee
  • Preservation, Conservation, and Digital Imaging

ArchivesSpace

Goal 4: Expand and enhance ArchivesSpace (including backend and EAD enhancements, improved interoperability, and new public user interface)

LTS Oversight: Robin Wendler

Benefit: Make Archives and special collections easier to find and use

Milestones:

September 2016: Scope ASpace backend Enhancements COMPLETE

December 2016: Complete EAD migration COMPLETE

June 2017: Complete ASpace FY17 backend enhancements  COMPLETE

September 2017: Release Harvard Public User Interface – roll into next year

 Key Library Stakeholders:

  • Access & Discovery Standing Committee

Alma

Goal 5: Next generation library services platform

LTS Oversight: Laura Morse

Benefit: Modernize core library system to enable libraries to collect, describe, and manage blended print, electronic, and digital collections

Milestones:

December 2016: Finalize contract negotiations COMPLETE

February 2017: Create project plan overview; hire project coordinator COMPLETE

June 2017: Finalize enhancement planning and detailed project plan with Ex Libris  COMPLETE

July 2018:  target for Alma "go live"  - next year


Key Library Stakeholders:

  • Information & Technical Services
  • Access Services
 

Goal 6: Complete library metadata optimization (MOP) and synchronization project (OCLC DataSync) (Aleph)

LTS Oversight: Laura Morse

Benefit: Ease the migration to a next generation of library services platform and enhance resource sharing

Wiki Dashboard: Metadata Optimization Project

Milestones:

October 2016: Draft OCLC Synchronization Recommendation; release Optimization Dashboard; compile punchlist of potential corrections.  COMPLETE

September 2017: Prepare to synchronize Harvard's holdings with OCLC's WorldCat database. Prioritize record problems and process corrections. Resubmit Harvard records to OCLC to conduct synch process. IN PROGRESS --roll into next year waiting on OCLC

May 2018: Prepare for Alma data migration. Maximize quality and quantity of data migrated from Aleph ( plus SFX & Verde) to Alma. Analyze and prioritize categories of record errors.  Establish and execute workflows to perform record corrections before Alma data migration.  IN PROGRESS

July 2018: Prepare for Local metadata corrections and improvements. Improve the discovery experience for users and collaboration with other institutions. Complete correction of prioritized enhancements related to lending, duplication, and retention bytes as well as obsolete fields. IN PROGRESS


 

Key Library Stakeholders:

  • Information & Technical Services
  • Access Services

Collection Development

Goal 7: Scope and recommend collection development policy tool 

LTS Oversight: Allison Powers

Benefit: Enable more coherent shared collecting at Harvard

Milestones:

September 2016: Complete evaluation of options COMPLETE

October 2016: Recommendation report to Collections & Content Standing Committee/Library Leadership Team COMPLETE

Additional milestones to be defined on adoption of recommendation.

Key Library Stakeholders:

  • Collections & Content Standing Committee

Digital Access & Discovery

Goal 8: Fix audio delivery and complete audio format migration

LTS Oversight: Abigail Bordeaux

Benefit: Ensure delivery of aging audio collections; pilot format migration strategies and techniques

Milestones:

May 2017: Project plan review COMPLETE

August 2017: Complete audio content migration according to specs from Digital Preservation Services – roll into next year

Key Library Stakeholders:

  • Preservation, Conservation, and Digital Imaging
  • Access & Discovery Standing Committee
 

Goal 9: Upgrade image delivery service for DRS

LTS Oversight: Randy Stern

Benefit: Ensure delivery of digital image collections with scalable open source, IIIF compatible software

Milestones:

September 2017: Deploy new IIIF compatible image delivery service to production IN PROGRESS 

 

Key Library Stakeholders:

  • LTS

 

Goal 10: Support planning for improvements for Digital Collections Discovery

 LTS Oversight: Randy Stern

Benefit: Improve access and delivery of Harvard's digital collections

Milestones:

November 2016: Recommendation to LLT  COMPLETE

September 2017: Library Cloud enhancement for DRS metadata in support of S.T. Lee Digital Library prototype  COMPLETE

Related project(s): Harvard Digital Library Lee Innovation Grant

Key Library Stakeholders:

  • Suzanne Wones
  • Access & Discovery Standing Committee

Goal 11: Integrate VIA into HOLLIS+

LTS Oversight: Corinna Baksik

Benefit: Use HOLLIS+ as interim replacement for VIA and retire aging VIA platform.

Milestones:

February 2017: Begin development IN PROGRESS

July 2017: Launch beta release – roll into next year

August 2017: Retire VIA

 Key Library Stakeholders:

  • Access & Discovery Standing Committee

Access

Goal 12: Implement RECAP (technology)

LTS Lead: Laura Morse

Benefit: Expand capacity for off-site storage and lay foundations for shared collection development with peer institutions

Milestones:

October 2016: Integration complete for HD transfers COMPLETE

June 2016: Planning for stacks to RECAP transfers NEXT UP - HL activity

 

Key Library Stakeholders:

  • Access Services

Experimentation

Goal 13: Linked Data for Libraries - Mellon funded project (Ld4l Labs)

LTS Oversight: Randy Stern

Benefit: Cultivate transformation of information search by experimenting with linked data, meeting Mellon grant objectives

Milestones:

September 2016: Hire LD4L developer COMPLETE

September 2016: Deploy Vitro RDF editor with BIBFRAME ontology COMPLETE

June 2017: Complete first version of Geospatial metadata conversion to BIBFRAME COMPLETE

Related project(s): LD4L at Harvard

Key Library Stakeholders

  • Information & Technical Services

Open Access

Goal 14: Integrate OSC staff, support, and projects into LTS

LTS Oversight: Randy Stern

Benefit: Insure long term support for infrastructure to enable open access and scholarly communication

Milestones:

October 2016: Fully transition development staff COMPLETE

June 2017:   Stabilize processing for ETDs COMPLETE

June 2017:   Begin DASH imports from external repositories IN PROGRESS

 

Key Library Stakeholders:

  • Harvard Library

LTS Performance/Infrastructure Investments

Goal 15: Prioritize and remediate security compliance gaps

LTS Oversight: Anthony Moulen

Benefit: Comply with security policies and make library apps easier to use by shifting to HarvardKey authentication

Milestones:

November 2016: Identify targets  COMPLETE

Additional milestones to be defined.

Key Library Stakeholders:

  • All
Goal 16: Identify and migrate FY17 wave of on-premise apps to cloudLTS Oversight: Sharon Bayer

Benefit: Insure sustainability and manage "total cost of ownership" of library applications

Milestones:

January 2016: Portal COMPLETE

February 2017: Item Request  COMPLETE

April 2017: Access/Naming  - moved out to July/August; replaced by CNA, Footprints, etc.

Key Library Stakeholders:

  • All
Goal 17: Improve cross-team project management practicesLTS Oversight: Abigail Bordeaux

Benefit: Enhance quality, predictability, and delivery of projects

Milestones:

December 2016: Rollout and trial of new practices by at least three projects COMPLETE

Key Library Stakeholders:

  • All
Goal 18: Integrate technical debt remediation into development cyclesLTS Oversight: Anthony Moulen & Sharon Bayer

Benefit: Modernize high-use aging apps; retire low-use legacy apps to enable resource reallocation 

Milestones:

November 2016: Assess & deal with impact of content switch EOL COMPLETE

August 2017: HUIDs out of Wordshack  IN PROGRESS 

February 2017: DRS Java Migration  COMPLETE

March 2017: DRS GIT Migrations COMPLETE

Additional milestones to be defined.

Key Library Stakeholders:

  • All
Goal 19: Trial or implement 3-5 proposed actions from engagement surveyLTS Oversight: Tracey Robinson

Benefit: Invest in making LTS a great place to work

Milestones

Thru-out FY17 : Promote Lunch and Learn sessions - ongoing and everyone responsible COMPLETE and ongoing; LTST responsible for making sure that anyone who attends a conference, schedules a "report out" afterwards

        Thru-out FY17:  Mentoring opportunities - delegated to individual supervisors to discuss with individual staff during E-perf discussions COMPLETE and ongoing

        Thru-out FY17 : Promote collaborative meetings - Academic Tech, MIT, Accessibility, ABCD-library IT - meetings with Acad Tech, ABCD, Law Innovation Lab, scheduled - COMPLETE and ongoing - wiht shared responsiblity for adding new meet-ups as ideas arise...


    

  • All

Goal 20: Trial auto testing techniques to streamline testing

LTS Oversight: Anthony Moulen

Benefit: Enhance the quality and speed of delivery for software development projects

Milestones:

March 2017: Pilot autotesting capabilities in DRS COMPLETE - pilot complete 

Key Library Stakeholders:

  • All
Goal 21: Consolidate internal documentation into LTS wikiLTS Oversight: Laura Morse

Benefit: Improve LTS efficiency, make user support easier, and enable internal cross training  NOT DONE

Milestones:

February 2017: Recommendation report from Support Team Lead DELAYED

March 2017: Migration plan DELAYED

June 2017: Documentation migrated and organized DELAYED


Key Library Stakeholders:

  • All
Goal 22: Assess and trial moving tier 1 library technology support to HUIT support deskLTS Oversight: Laura Morse

Benefit: Increase quality, response time and tracking for user tickets  NOT COMPLETE

Milestones:

December 2016: Implement measurements in FP; information gathering with HUIT support desk DELAYED

February 2017: Recommendation report to LTSST DELAYED

March 2017: Recommendation report to LLT/HUIT SLT DELAYED

April 2017: Implement recommendations


Key Library Stakeholders:

  • All
Goal 23: Rationalize and update documentation for interoperability tools=API's open metadata, etc.LTS Oversight: Robin Wendler

Benefit:   NOT COMPLETE

Milestones:

November 2016: Draft outline/questions for discussion with Tracey COMPLETE

April 2017: Plan/hold internal discussion with LTS stakeholders to review framework/big open questions/technical dependencies/etc. IN PROGRESS

Key Library Stakeholders:

  • All
Goal 24: Rationalize & improve usage system reportingLTS Oversight: Sharon Bayer

Benefit: Improve process for gathering and distributing usage reporting data  NOT COMPLETE

Milestones:

January 2017: Meet with stakeholders and gather info on desired statistics  COMPLETE

February 2017: Develop strategy to deliver statistics  DELAYED

March 2017: Implementation of new statistics site 

Key Library Stakeholders:

  • All
Goal 25: Complete HGL server & data migrationLTS Oversight: Randy Stern

Benefit: Ensure that HGL is deployed on a current vendor supported backend platform, and improve user interface speed and usability.  COMPLETE

Milestones:

May 2017: Migration to new server and OGP2.0 user interface, see project pageCOMPLETE

Key Library Stakeholders:

  • All
Goal 26: Plan replacement for TED & decommission BIL (required to retire Tamino)LTS Oversight: Randy Stern

Benefit: Ensure that TED collections remain accessible

Milestones:

Moved to FY18 planning.  DELAYED  migrate to new platform or to Cloud

Key Library Stakeholders:

  • All
Goal 27: Define guidelines for LTS support of HL local projects & innovations, hosting small apps, etc.LTS Oversight: Sharon Bayer

Benefit:

Milestones:

February 2017: Propose small hosting guidelines and obtain feedback  DELAYED

March 2017: Formalize small hosting guidelines

Key Library Stakeholders:

  • All
Goal 28: Implement scheme for tracking product managers, LTS lead, lifecycle roadmap, etc. for all LTS systemsLTS Oversight: Tracey Robinson

Benefit:  Improve communication between LTS and HL

Milestones:

December 2016 - Initial definition of top 12 high-level roadmaps and HL service leads  COMPLETE

June 2017 - LTS senior team completes initial draft and review of top 12 roadmaps IN PROGRESS

May 2017 - Initial draft of Product managers/business owners reviewed with Suzanne/ITAG  IN PROGRESS

Key Library Stakeholders:

  • All
Goal 29: Shift QA deployments to DevOps team, integrate into change controlLTS Oversight: Sharon Bayer

Benefit:

Milestones:

June 2017: Begin Production Operations QA deployments for DRS  DELAYED



Key Library Stakeholders:

  • All
Goal 30: Improve Agile adoption in LTSLTS Oversight: Abigail Bordeaux

Benefit: Improve project visibility, value, and risk management.

Milestones:

September 2016: Story workshop for DRS team COMPLETE

November 2016: Assist with Harvard Library introduction to Agile COMPLETE

January 2017: Complete Agile Health Indicator for selected LTS projects.  COMPLETE


Key Library Stakeholders:

  • All
Goal 31: Improve application configuration/properties managementLTS Oversight: Anthony Moulen

Benefit:

Milestones:

DELAYED

Key Library Stakeholders:

  • All
Goal 32: Plan annotation server & services as part of LTS infrastructure for library digital contentLTS Oversight: Randy Stern

Benefit: A well designed infrastructure for storing user and staff supplied annotations on digital objects.

Milestones:

June 2017: Plan approved  DELAYED

Key Library Stakeholders:

  • All

 

Milestone markers

COMPLETE

IN PROGRESS

IN PROGRESS

LTS FY17 Additional Goals (To Be Prioritized)

Project/initiativeBenefitKey stakeholdersNotes
Aspace year 2 backend enhancements   High priority enhancements incorporated into FY17 top 40 workplan – will re-examine punchlist at mid-year point
Devise and implement "turnkey" DPLA deposit process  not yet prioritized by HL
Support for Shared Shelf hybrid projects  

need to define stakeholder for this and spec what is means

Full-text CJK indexing  Submitted to ITAG for priority setting in FY18
Improve/replace BatchBuilder to "make DRS deposits easier"  Plan to review DRS IT priorities quarterly - LTS resources not available yet for this
Define EAS next steps  Submitted to ITAG for priority setting for FY18
SW development to implement DRS support for disk images  Plan to review DRS IT priorities quarterly - LTS resources not available yet for this
Assess GFA LAS system/roadmap plan  not yet prioritized by HL
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