This is the sixth section of the sets module of the Alma Overviews course. The video is at the top of the page, followed by the script.
In this video, you'll review:
One last way to create a new set is to convert a logical set – that dynamic set – into an itemized set. This is effectively a "Save As" function - it will retain your original logical set and your search query and it will save the current results as a new itemized set.
"Itemizing" a logical set would be helpful to:
Again, lots of different possible uses.
Now, when you’re ready to save this new itemized version of our logical set, you’ll notice that instead of Save, it says Submit. Go ahead and click on Submit and when the pop-up confirmation message comes, it’ll say >>>>>. This count is actually a great double-check that your new itemized set will contain all of the results from your logical set that you expect it to. That’s about the right number, so I’ll go ahead and hit Confirm.
It says >>>>. Also, for a fairly small set like our 1500-record set, that will take place pretty quickly. So, if I just refresh the page or go to Admin and Manage Sets again, you can see Spanish-Language Books at Widener and Spanish-Language Books at Widener – Itemized on 11/27. A large set will take time for the itemization job to run, and then will appear. You can click on Manage Sets to refresh the page, or use your browser’s refresh icon.
To see the members of my new itemized set, I just go to the row action item list, click on Members, and the members of my set will come up.
Now, if I wanted to (there’s my 1522), I could Remove selected items (click in tickybox and click Remove Selected) or conduct a search and Add additional items. Again, I used my search query to get the bulk of the records into the set, and then itemized that logical set into this specific itemized set and now can fine-tune it by adding or deleting records from the set. Nice, flexible option.
Again, click on Done when you’re done and you’ll go back to the Manage Sets list.