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Local bibliographic fields

900   Aleph system number (NR) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 1.

  • Do not edit
  • Former Aleph system number, nine digits with leading zeros (no check digit)
  • Also referred to as Aleph bib number or HOLLIS number

901   HULPR record number, short form (NR)

In Alma Analytics: Physical Items > Bibliographic Details > Local param 2.

  • Do not edit
  • Usage
    • 1985-June 30, 2002
  • Indicators
    • First   Check digit
    • 0-9   Check digit value
    • Second  Undefined; contains a blank 
  • Subfield Codes
    • $a  HULPR record number, short form (NR)
      • Short form is: 3 letters, 4 digits
  • Aleph H01

903   HULPR record number, RLIN form (NR)

  • Do not edit
  • Usage
    • 1985-June 30, 2002
  • Indicators - Both undefined; each contains a blank
  • Subfield Codes
    • $a  HULPR record number (1985-June 30, 2002) in RLIN form (NR) 
  • RLIN form: MH, HULPR record number with check digit, HOLLIS institution code, e.g., MHATT43861HU
  • Aleph H03

905   LC classification code (for reporting)  (NR) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 3.

  • In CONVerted records, taken from LCCLASS fixed field H05 is indexed for staff and displays to staff; index is not available to Web OPAC and field does not display in Web OPAC.
  • Indicators - Both undefined; each contains a blank
  • Subfield Codes
    • $a  LC Classification Code  (NR)
      • Entered as follows:
      • First three letters from alphabetic part of LC class number, left justified and blank filled (with each blank input as ^), followed by up to 4 digits from the  numeric part of LC class number, right justified and padded with zero(s).
      • Examples:
      • BT^0098
      • PZ^0003
      • E^^0547
      • KJE0958
  • Aleph H05

911   Harvard Bookplate (R) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 6.

  • Contains the budget used to pay for the item. Budget codes associated with donor funds are used to display the appropriate donor book plate in the online catalog. The field itself does not display to the public.

    Indicators - Both undefined; each contains a blank

    Subfield Codes
    $a Budget string, excluding object code and fiscal year (NR)

    Example: 415.37880..565589.655290.0000.00000

  • See documentation: https://wiki.harvard.edu/confluence/x/HYJtCQ
  • Aleph HBP

915   Harvard Database Type (R)

  • Used for Primo Database search. Refers to type of database (e.g. reference, indexes, etc.)
  • This is a controlled vocabulary. Do not use values not in the vocabulary. The field contains codes which are translated in Primo to display values for faceting, search, etc. 
  • Subfield codes
    • $$a Database type code (NR)
  • Indicators - both undefined, each contains a blank 

916   Harvard Database Subject Category (R)

  • Used for Primo Database search. Refers to subject category of database (e.g. economics, etc.)
  • This is a controlled vocabulary. Do not use values not in the vocabulary. The field contains codes which are translated in Primo to display values for faceting, search, etc. 
  • Subfield codes
    • $$a Database category code (NR)
  •  Indicators - both undefined, each contains a blank

917   Harvard Database scope note (R)

  • Used for Primo Database search.  
  • Subfield codes
    • $$a Database scope note (NR)
  •  Indicators - both undefined, each contains a blank

929   Non-standard access title -- technical services (NR) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 4.

  • Indicators
    • First   Definition in Hollis (1985-June 30, 2002) [OBSOLETE]  
      • Blank   Not for public use 
      • 0       For public use  [OBSOLETE]
    • Second   Filing indicator
      • Blank    No filing indicator value supplied
      • 0-9      Characters to be ignored in filing
  • Subfield Codes
    • $a  Short title/title proper  (NR)
    • $b  Remainder of title or title in other language (NR)
    • $c  Remainder of title page transcription/statement of responsibility (NR)
    • $h  Medium  (NR)
    • $n  Number of part/section of a work  (R)
    • $p  Name of part/section of a work  (R)
    • $d  Designation of section, etc. (pre-AACR2 serials)  (R)
    • $e  Name of section, etc. (pre-AACR2 serials)  (R)
  • Aleph H29

948   Recon coded note  (R)

  • In CONVerted records, 948 retagged; displays only to staff.
  • Contains fixed format information about titles converted as part of the HUL recon project. Data consist of a 3-letter source code, a 4-characater operator ID, a faculty code, a project code, and BOX followed by the card box number or VOL followed by the book shelflist volume number.
  • Source codes may be:
    • ORC      OCLC record claimed by OCLC staff
    • ORH      OCLC record claimed by Harvard staff
    • ORK      Record keyed by OCLC staff
    • SRK      Record keyed by SAZTEC staff
  • Indicators - Both undefined; each contains a blank
  • Subfield Codes
    • $a  Information or history reference (R)
    • $b  Date the field was processed by OCLC, in the form yyyymmdd (NR)
    • $c  Date the field was processed/loaded into HULPR, in the form yyyymmdd (NR)
  • Aleph H48

955   IRIS event heading (R)

  • Used for exporting data to IRIS consortium (Biblioteca Berenson)

Indicators
First Type of event
1 Art exhibitions
2 Congresses
Second Undefined; contains a blank


Subfield codes
$a City (NR)
$b Host institution (NR)
$f Date (NR)
$k Event class (Art exhibitions, Congresses) (NR)
$5 Owning sublibrary (NR)

  • Aleph H55

979   Non-standard name access -- technical services (NR) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 5.

  • Indexed and displayed only to staff; not displayed in Web OPAC.
  • H79 defined to provide a provisional name access point that is not indexed for access in the Web OPAC.  Subfields are defined as for 100, 110, or 111 fields, depending upon the value of the second indicator.
  • Indicators
    • First    Undefined; contains a blank
    • Second   Type of name
    • Blank  No type of name specified
    • 1      Personal name (100)
    • 2      Corporate name (110)
    • 3      Meeting/conference name (111)
  • Subfield Codes - Personal name (100)
    • $a  Name (surname and forenames)  (NR)
    • $b  Numeration  (NR)
    • $c  Titles and other words associated with a name  (R)
    • $d  Dates associated with a name  (NR)
    • $e  Relator term  (R)
    • $f  Date of a work  (NR)
    • $g  Miscellaneous information  (NR)
    • $k  Form subheading  (R)
    • $l  Language of a work  (NR)
    • $n  Number of part/section of a work  (R)
    • $p  Name of part/section of a work  (R)
    • $q  Fuller form of name  (NR)
    • $t  Title of a work  (NR)
    • $u  Affiliation  (NR)
    • $4  Relator code  (R)
  • Subfield Codes - Corporate name (110)
    • $a  Corporate name or jurisdiction name as entry element  (NR)
    • $b  Subordinate unit  (R)
    • $c  Location of meeting  (NR)
    • $d  Date of meeting or treaty signing  (R)
    • $e  Relator term  (R)
    • $f  Date of a work  (NR)
    • $g  Miscellaneous information  (NR)
    • $k  Form subheading  (R)
    • $l  Language of a work  (NR)
    • $n  Number of part/section/meeting  (R)
    • $p  Name of part/section of a work  (R)
    • $t  Title of a work  (NR)
    • $u  Affiliation  (NR)
    • $4  Relator code  (R)

 

  • Subfield Codes - Conference name (111)
    • $a  Meeting name or jurisdiction name as entry element  (NR)
    • $b  Number  [OBSOLETE]
    • $c  Location of meeting  (NR)
    • $d  Date of meeting  (NR)
    • $e  Subordinate unit  (R)
    • $f  Date of a work  (NR)
    • $g  Miscellaneous information  (NR)
    • $k  Form subheading  (R)
    • $l  Language of a work  (NR)
    • $n  Number of part/section/meeting  (R)
    • $p  Name of part/section of a work  (R)
    • $q  Name of meeting following jurisdiction name entry
    • element  (NR)
    • $t  Title of a work  (NR)
    • $u  Affiliation (NR)
    • $4  Relator code  (R)
  • Aleph H79

98X  RESERVED for EOD use

998   No-overlay field (NR) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 7.

  • TBD

  • Added to all migrated records. Will be removed from migrated records with H08p or i during the first week after migration. 
  • Field has no functionality yet. Will be used when BNS is implemented in summer of 2018.
  • This field is removed when records are brought in from External Resources and Connexion. 

Series treatment fields (TBD - under discussion)

940   HUL series dates of publication and/or sequential designation  (R)

 

HU-defined field for information about local series treatment decision practice (patterned on MARC 21 640).

 

Indicators

First    Note format style

0      Formatted style

1     Unformatted style

Second      Undefined; contains a blank

 

Subfield Codes

$a  Dates of publication and/or sequential designation  (NR)

$z  Source of information  (NR)

$5  Institution to which field applies (R) [HU-defined]

$6  Linkage  (NR)

$8  Field link and sequence number (R)

Aleph H40

941   HUL series numbering peculiarities  (R)

HU-defined field for information about local series treatment decision practice (patterned on MARC 21 641).

 

Indicators - Both undefined; each contains a blank

 

Subfield Codes

$a  Numbering peculiarities note  (NR)

$z  Source of information  (NR)

$5  Institution to which field applies  (R) [HU-defined]

$6  Linkage  (NR)

$8  Field link and sequence number (R)

Aleph H41

942   HUL series numbering example  (R)

HU-defined field for information about local series treatment decision practice (patterned on MARC 21 642).

 

Indicators - Both undefined; each contains a blank

 

Subfield Codes

$a  Series numbering example  (NR)

$d  Volumes/dates to which series numbering example applies (NR)

$5  Institution/copy to which field applies  (R)

$6  Linkage  (NR)

$8  Field link and sequence number (R)

Aleph H42

943   HUL series place and publisher/issuing body  (R)

HU-defined field for information about local series treatment decision practice (patterned on MARC 21 643).

 

Indicators - Both undefined; each contains a blank

 

Subfield Codes

$a  Place  (R)

$b  Publisher/issuing body  (R)

$d  Volumes/dates to which place and publisher/issuing body apply  (NR)

$5  Institution to which field applies  (R)  [HU-defined]

$6  Linkage  (NR)

$8  Field link and sequence number (R)

Aleph H43

944   HUL series analysis practice  (R)

HU-defined field for information about local series treatment decision practice (patterned on MARC 21 644).

 

Indicators - Both undefined; each contains a blank

 

Subfield Codes

$a  Series analysis practice  (NR)

f   Analyzed in full

p   Analyzed in part

n   Not analyzed

$b  Exceptions to analysis practice  (NR)

$d  Volumes/dates to which analysis practice applies  (NR)

$5  Institution/copy to which field applies  (R)

$6  Linkage  (NR)

$8  Field link and sequence number (R)

Aleph H44

945   HUL series tracing practice  (R)

HU-defined field for information about local series treatment decision practice (patterned on MARC 21 645).

 

Indicators - Both undefined; each contains a blank

 

Subfield Codes

$a  Series tracing practice  (NR)

t   Traced as a series added entry

n   Not traced as a series added entry

$d  Volumes/dates to which tracing practice applies  (NR)

$5  Institution/copy to which field applies  (R)

$6  Linkage  (NR)

$8  Field link and sequence number (R)

Aleph H45

946   HUL series classification practice   (R)

HU-defined field for information about local series treatment decision practice (patterned on MARC 21 645).

 

Indicators - Both undefined; each contains a blank

 

Subfield Codes

$a  Series classification practice  (NR)

c   Volumes are classified as a collection

m   Volumes are classified with main or other series

s   Volumes are classified separately

$d  Volumes/dates to which classification practice applies (NR)

$5  Institution to which field applies  (R)

$6  Linkage  (NR)

$8  Field link and sequence number (R)

Aleph H46

969   Authority data - local data field  (R) [HU-defined]

HU-defined field for information about local practice with regard to authority 1xx for which there is no other provision.  H69 may contain information about a local classification scheme, etc.

 

Field H69 should not be used when a field in an Information Record in (Bibliographic Data) or data in an order record would be appropriate.

 

In converted records, data in H69 are from HULPR authority tag 969.

 

Indicators - Both undefined; each contains a blank

 

Subfield Codes

$a  Local information  (NR)

$5  Institution to which local information applies  (R)

Code is lower-case version of sublibrary code

Aleph H69

Local holdings fields

079   OCLC Record Number (R)

Indicators
First
0 OCLC number - master record

Second
Blank - Undefined

Subfield Codes
$a OCLC record number (NR)
In form: ocm4815820 or ocn122824780
$z Cancelled/invalid system control number (R)

901   HULPR record number, short form  (NR)

Indicators

First   Check digit

0-9   Check digit value

Second  Undefined; contains a blank

 

Subfield Codes

$a HULPR record number, Short form  (NR)   

   Short form is: 3 letters, 4 digits

$b Copy number (expressed as 3 decimal digits)  (NR)

$x Copy number (expressed as 2 hexadecimal digits)  (NR)

 

Aleph H01

903   HULPR record number (1985-june 30, 2002), in RLIN  form  (NR)

Indicators - Both undefined; each contains a blank

 

Subfield Codes

$a  HULPR record number, in RLIN form (NR)

 

RLIN form: MH, HULPR record number and check digit, HOLLIS institution code e.g., MHATT43861HU

Aleph H03

908   Cataloging status (catstat) for holding  (NR)

In Alma Analytics: Physical Items > Holdings Details > Local param 1.

Indicators - Both undefined; each contains a blank

Alma usage

Subfield Codes

$a  Cataloging status coded value  (NR) 

  • p = preliminary (not cataloged). This presence of p in $a prevents the holding from going to OCLC. All other holdings will be sent to OCLC. 
  • Optional depending on a unit's practice: 
    • i

 

Aleph H08. Historical usage

  • Subfield Codes
  • $a  Cataloging status coded value  (NR) 
  • Code    Meaning
  • p     preliminary (not cataloged)
  • c     cataloged
  • i      intermediate (goes to OCLC, is eligible for overlay)
  • x     suppressed [OBSOLETE] [in CONVerted records only; field STA is used to specify that Holding Record is suppressed] 
  •   $b   Date (in form yyyymmdd) (NR) 
    • N.B. Date may be input by entering subfield b with content t -- i.e., $bt.  Upon saving record, system will change t to  today's date.
    • N.B. Date may be input by entering subfield b with content o -- i.e., $bo.  Upon saving record, system will change o to     20020630

HULPR CONVerted records, values from HULPR LOC second indicator, value p (preliminary), c (cataloged), x (suppressed)

909   Reporting field/subfield  (NR) 

Indicators - Both undefined; each contains a blank

In Alma Analytics: Physical Items > Holdings Details > Local param 2.

Subfield Codes

$k  Reporting subfield  (NR)

$m  Reporting subfield  (NR)

 

In CONVerted records, HULPR LOC subfield k with each blank represented by ^

 

Blank must be entered as ^ in this field.

Aleph H09

910   Statistical reporting field  (NR)

Indicators - Both undefined; each contains a blank

Subfield Codes
$a Reporting subfield (NR)
$b Reporting subfield (NR)
$c Reporting subfield (NR)
$d Date (in form yyyymmdd) (NR)
$e Reporting subfield (NR)
$f Reporting subfield (NR)
$g Reporting subfield (NR)
$h Reporting subfield (NR)
$i Reporting subfield (NR)
$j Reporting subfield (NR)

Aleph H10

912   Additional call number for serials  (NR)

In CONVerted records, values from HULPR LOC subfield e

 

Indicators - Both undefined; each contains a blank

 

Subfield Codes

$e Additional call number for serial (R)

Aleph H12

920   Title level cataloging statistics 

In Alma Analytics: Physical Items > Holdings Details > Local param 3.

Indicators
First Transaction type
0 Pre-cataloging transaction
1 Cataloging transaction
2 Post-cataloging transaction

Second Cataloging status
0 In Process/Handoff
1 Completed

Subfield Codes
$a Type of cataloging (NR)
$b Primary material type (NR)
$d Title cataloged date (yyyymmdd) (NR)
$e Library or Technical Services unit (NR)
$f Cataloger (NR)
$g Encoding level (NR)
$h Cataloging source (NR)
$x Note (NR)

 

Aleph H20

921   Piece level cataloging statistics 

In Alma Analytics: Physical Items > Holdings Details > Local param 4.

Indicators
First Material Type Level
1 Primary material type
2 Additional material type

Second Volume Count Level
1 First volume count
2 Subsequent volume count

Subfield Codes
$a Counter - by material type (NR)
$b Material type (NR)
$d Date pieces added (yyyymmdd) (NR)
$e Library or Technical Services unit (NR)
$f Cataloger (NR)
$x Note (NR)

Aleph H21

966, 967, 968   Manually generated holdings statements

Because fields 866, 867, 868 are reserved for Alma automatically generated holdings statements, 966, 967, 968 may be used for manually generated holdings statements by staff. 

866/7/8 fields from Aleph migrated as 966/7/8. 

972   Authentication code 

In Alma Analytics: Physical Items > Holdings Details > Local param 6.

Implemented at the holdings level for Registry of Digital Masters.

Indicators - Both undefined; each contains a blank

Subfield Code
$a Authentication code (R)
dc Dublin Core
dhca Dance Heritage Coalition Access Project
dlr Digital Library Registry
gamma Georgia Archives & Manuscripts Automated Access Project
gils Government Information Location Service
isds/c ISSN/Canada
lc Library of Congress
lcac LC Annotated Children's Cataloging Program
lccopycat LC copy cataloging
lccopycat-nm LC copy cataloging-Near Match
lcd CONSER full authority application
lcderive LC derived cataloging
lchlas LC Handbook of Latin American Studies
lcllh LC Law Library Hispanic
lcnccp LC National Coordinated Cataloging Program
lcnitrate LC nitrate film
lcnuc National Union Catalog
lcode LC overseas data entry
msc CONSER minimal authority application
nlc National Library of Canada
nsdp National Serial Data Program
nst New Serial Titles (SE) [Obsolete]
ntccf LC National Translations Center citation file
pcc Program for Cooperative Cataloging
premarc LC PreMARC Retrospective Conversion Project
sanb South African National Bibliography Project
xisds/c ISSN/Canada does not consider item a serial
xlc LC does not consider item a serial
xnlc NLC does not consider item a serial
xnsdp NSDP does not consider item a serial

 

Aleph H72

977   Identification of related bibliographic record where items are attached  (R) 

In Alma Analytics: Physical Items > Holdings Details > Local param 5.

  • Indicators
    • First  Nature of Relationship
      •  0  Relationship – Related bibliographic record with item(s)
    •  Second  Undefined; contains a blank
  • Subfield Codes
  • N.B. Subfield requirements:
    • $f is always required; in addition, one of the following should be present:
    • $a and $t (source for $t data is 245 in related record)
    • $a and $s (source of $s data is 240 in related record)
    • $t (source of $t data is 130 or 245 in related record)
  •  $a Main entry heading  (NR)
    • Contains the main entry heading data (without the content designation) from 100, 110, or 111 in the related record.
    • Individual components of the name are not recorded in separate subfields as they would be in a 100, 110 or 111 field.
  •   $s Uniform title  (NR)
    • Contains the title information from field 240 of the    
    • related record.
    • Individual components of the uniform title are not recorded in separate subfields as they would be in a 240 field.
  •  $t Title  (NR)
    • Contains the title information from subfields a, f, g, k, n, and p of field 245 or 130 of the related record. Individual components of the title are not recorded in separate subfields as they would be in 245 or 130 field. Initial articles (e.g., The, La) are generally not recorded in subfield t unless in the related record the article is filed on (e.g., Los Angeles). [Note that in CONVerted records initial articles may be present in error]
  • $c Copy number  (NR)
    • Contains a copy number or letter (e.g., 1, A)
    • [Not present in CONVerted records]
  •  $f  system number of related record 
    • in migrated records, contains 9-digit Aleph number
    • in prospective Alma records, contains MMS ID from bib 001 of related record
    • You may use either the Aleph or the Alma number in $f but not both. Only one $f should be present. 

 

  • Aleph: H77 
  • HULPR: LOC subfield j

987 – Baker migration fields from BKO holding

Baker staff should remove these when updating holdings. 

980 – Library of record field  

In Alma Analytics: Physical Items > Holdings Details > Local param 7.

Indexed and displayed only to staff; not displayed in Web OPAC.

    

Subfields a, b, c and d are required (mandatory).

 

  Indicators  - Both undefined; each contains a blank

 

Subfield Codes

To be input in the order listed below

$a   Code for project  (NR)

     Project code registered with OIS; Current projects are HCL

     and HUL

$b   Sublibrary code (NR)

     Sublibrary code in uppercase

$c   Holdings covered by library-of-record decision (NR)

Not to be used unless a library-of-record needs to report specific holdings from the holdings record as LOR holdings.  Example: a Joint library of Record where only part of the library's holdings are the library-of-record holdings or if the  LOR is only for supplements and/or indexes.

    

     Input following form for Textual Holdings (866-868)

     inputting enumeration and chronology separately with    

     enumeration recorded first and chronology enclosed in  

     parentheses, e.g., v.1-6(1901-1906)

 

$d   Date of library-of-record decision (NR)

     8 digits in form YYYYMMDD

 

     N.B. Date may be input by entering subfield d

          with content t -- i.e., $dt

 

          Upon saving record, system will change t to

          today's date.

 

$e   Person/Committee making library-of-record decision (NR)

$f   Locally defined codes (NR)

$g   Note concerning library-of-record decision (NR)

Aleph H80

994   Copy of 977 Bound-with for Primo use 

   Do not edit this field. It will be deleted and re-created every time the holding is saved. It is used to display 977 with addition of a permalink

995   Copy of 008 receipt status for Primo use

   Do not edit this field. It will be deleted and re-created every time the holding is saved. It is used to display receipt status from 008. 

996   Copy of 561/1 or 561/_ for Primo use

   Do not edit this field. It will be deleted and re-created every time the holding is saved. It is used to display/index the 561 in Primo only when the 1st ind is 1 (public) or blank. 

997   Copy of 541/1 for Primo use 

   Do not edit this field. It will be deleted and re-created every time the holding is saved. It is used to display/index the 541 in Primo only when the 541 1st ind is 1 (public).

999   Brinkler Call number (R)

     In CONVerted records, values from SIRSI fields 099.

 

        Indicators - Both undefined; each contains a blank

 

      Subfield Codes

        $a - converted data (NR)

Aleph H99