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Overview

Topics are subject-like terms applied to email collections that are pre-processed in EASi before deposit to DRS. Topic terms are created in Wordshack and applied in EASi; this DRS2 release does not support associating topic terms to content stored in DRS2.

Create a topic term

  1. Click Wordshack on the main menu. Then click the Topics option on the Wordshack menu.
  2. Type all or part of the topic in the search box. If no match is found, click the Create New button to open a New Topic Term form.
  3. Enter the topic term


    1. In the Value field, enter the topic.
      When you save this term, the value will be copied to the Display As field. Display As is the value that you match on when using the auto search box.
    2. [Optional] Enter a note about the term in the Note field.
    3. Select an Authority or accept the default value "unspecified".
  4. Click Save New Term and the topic term will be created.

Add a term variant

Once you create a topic term, a New Variant option will appear. A variant is another form that differs from the preferred form. If a user searches for this variant form, a cross-reference to the preferred term will appear.

  1. Open the topic term.
  2. Click the NEW VARIANT bar to open a data entry form.
  3. Select a Variant Type. Note that type "Preferred" will make this variant the preferred term.
  4. Select an Authority or accept the default value "unspecified".
  5. In the Value field, enter the variant topic.
    When you save this term, the value will be copied to the Display As field. The Display As value is what appears in the search box.
  6. Click Save Variant and the variant name will be created.

Add topic relationships

Once you create a topic term, a Relationships form will appear. You can relate one topic to another topic or to a term in an outside vocabulary.

  1. Open the topic term.
  2. Scroll down to the Relationships area.
  3. To relate this topic to another topic term, enter data in the Add a Term-to-Term Relation form:
    1. Select a relation type.
      • Has earlier form relates the current term to an earlier form already defined in Wordshack.
      • Has later form relates the current term to a later form already defined in Wordshack.
      • Supersedes indicates that the current topic should be used instead of another topic already defined in Wordshack. Choosing this relation type will suppress the superseded term person from displaying in auto-search results in Wordshack. 
      • Is superseded by indicates that the current topic is superseded by another topic already defined in Wordshack. Choosing this relation type will suppress the superseded term from displaying in auto-search results in Wordshack.
      • Has narrower term indicates that the current topic has a narrower topic term available. 
      • Has broader term indicates that the current topic has a broader topic term available.
    2. Type all or part of the topic into the Select a related term auto-search box. A list of matching topics will display. Click a name to select it.
      If no match is found, you will need to create a topic term before completing this task.
    3. Click the Save Term-to-Term Relations button to create the relationship.
  4. To relate this topic with an outside vocabulary:
    1. Select a Type.
    2. Enter the term from the outside vocabulary.
    3. Click the Save Same Concept Relations button to create the relationship.
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