If a quick consultation is needed, the Preservation Administrator can be consulted before recommending treatment. If a longer consult is needed, route the item to Conservation using AEON, describe the problem on the routing slip, put the item in an envelope, annotate the envelope with the date, cataloger's initials, and "Repair?" and take item down to the shelving truck on Sub near the folio ECs.
An item that is otherwise sound but in need of minor repair, such as a minimally torn leaf or detached leaf, may be designated for Quick Repair (i.e. something that can be completed by the preservation staff in 10 to 20 minutes, max). This means one or two torn leaves, not a book-full, and simple rehinging of loose plates, leaves, or end-leaves with Japanese tape, etc. This is not the route for the repair of fine bindings with artifactual value, and not all torn leaves should be repaired, for example, because they may indicate cancellation.
Curators designate items appropriate for quick repair by so indicating on the routing slip. In the case of retrospective cataloging, it is the cataloger's responsibility to determine repair needs, consulting with senior catalogers or curators as necessary. Indicate the repair needed by writing "Quick Repair" at the top of the routing slip and specifying the repair needed in the section "Additional Instructions". Material so flagged should get an AEON record, be put in a protective envelope, and taken by the cataloger down to the shelving truck near the EC folios on Sub.
Items not appropriate for Quick Repair:
A book that would benefit from repair but represents a very time-consuming treatment but is sound enough to stand on the shelf should be sent to the shelf, tied if necessary. An item in need of repair that cannot stand on the shelf without help, or has loose parts that could be easily lost, will be boxed and sent to the shelf. In both cases, the record will be coded as a potential candidate for repair, and the problem will be specified on the record. Catalogers will need to use judgment in determining how much of this information should go in a displaying note and how much should be seen in staff mode only. Generally speaking, it is better for the information to display if it is not too lengthy, given the fact that curators and public services staff tend to use the public mode. In addition, add a subfield m in the H09 (for instructions see Section V.9)
Items "not to be repaired":
If a decision has been made by a cataloger or curator that the item should not or cannot be repaired and is better off living in a box undisturbed indefinitely, an appropriate box will be called for and the record marked in staff mode to say "not to be repaired per xxx" with date of decision.
End-processing: The box should be labeled: Not to be Repaired, so that it will not come back again as a potential repair candidate. Not-to-be-repaired items are not to be coded in the H09 subfield m.