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End-Processing Responsibilities

  • Ensure that all items received are properly labeled, barcoded, and safely routed to the correct location in a timely manner.
  • Ensure that all items that require it are properly housed.
  • Notify the Technical Services Librarian and/or cataloging staff of any issues that arise.
  • Keep detailed statistics of items end-processed.

Guidelines for Student Workers

Scheduling - General

  • Student work hours are between 9 and 5pm, Monday through Friday.
  • Shifts should be at least 2 hours in length.
  • We will set up a schedule at the beginning of the term.
  • Houghton Library is closed on national holidays, even when classes are in session.

Scheduling Changes

  • Dropping shifts to accommodate studying or other conflicts is permitted on occasion. Email your supervisor no later than 24 hours beforehand.
  • If you're too sick to work, try to email your supervisor by the start of your shift.
  • We will try to accommodate requests for schedule changes, but we can't guarantee extra shifts. (Ex: We usually can't schedule more than two students to work at one time.)


  • Make every effort to arrive on time. Since most shifts are short, chronic lateness can make a big difference in the unit's ability to keep up with the workload.
  • If you don't show up for a shift, Robin will send an email after 20-30 minutes to make sure we are on the same page about scheduling. (Miscommunications sometimes happen, so this email in itself is not a warning.)


  • You are allowed a paid 15 minute break for every 3 hours worked.
  • For shifts 6 hours or longer, you are required to take a 30 minute unpaid meal break.
  • Additional shorter breaks are allowed as needed.

Time sheets

  • Time sheets are normally due at 5pm on Thursdays, although they are sometimes due earlier on weeks preceding national holidays. You'll receive weekly email reminders from PeopleSoft.
  • Although we will try to remind you in person when timesheets are due early, is your responsibility to remember to submit.
  • The website will allow you to submit until 5pm on Friday, after which time Lewis will need to report the hours for you.

Food and Drinks

Note: the food and drink policy is currently under review.

  • For the protection of our collections materials, no food or beverages (other than water) are allowed in the work area.
  • Water must be kept in a tightly closed container, and stored on a surface away from collections (ex: on the floor, on supply shelves).

Safe Handling Guidelines

(Adapted from "Care & Handling Orientation for New Staff" handouts)

Hand Washing

  • Wash hands after eating, and after handling materials that will transfer dirt or grime to other materials (eg. red rot).
  • Don't use hand creams while working, and avoid touching your face if you are wearing makeup.

Work Slowly and Have Enough Space

  • Ensure that you have adequate space to move books and fully open enclosures. 

Pulling Materials form the Shelves

  • Always use two hands.
  • Don't grab too many items at a time.
  • Have a "landing space" for what you are pulling.
  • Grasp the middle of the book or the top middle of the text block (not the head cap).
  • Ask for help with oversize materials, if necessary.
  • Use a block to prop up items on the shelves. Have a block ready before you begin.

Opening Books

  • Take a moment to look for signs of fragility before opening.
  • Never open books farther than they want to open.
  • Prop books open to 90 degrees (or less, if you feel resistance) using blocks and book snakes when affixing labels.


  • Keep water bottles closed and away from the work surface.
  • Don't create tall stacks of books as you work. Large groups of books should be stored upright with a block.
  • Never use books as a writing surface!
    • Don't rest routing slips, Aeon slips, or scrap paper on books when making notes.
    • Remove books from temporary CMI envelopes before writing on the envelopes.


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