Always trace printers and publishers/booksellers for pre-1701 imprints, and trace them selectively up through 1820. When multiple publisher/booksellers are listed, e.g. for 18th-century imprints, trace only the first, or those given prominence. Use the appropriate relator term.
For guidance in establishing certain names, e.g., for widows and partnerships, see "Printers" under LCRI 24.1A.
In the case of a manifestation containing an expression of the work in the original language and an expression in another language, also known as a parallel translation, record both languages in the 041, omit the 240 and repeat the 700 to include both expressions. For example:
0411 |a eng |a fre |h fre
7001 |a Picasso, Bernard Ruiz. |t Pages de garde.
7001 |a Picasso, Bernard Ruiz. |t Pages de garde. |l English.
In recent years Houghton has instituted the practice of selectively identifying named collections in the catalog record by adding a 710 or 740 field for the collection. This has been done to explicitly identify individual items as part of the collection. Usually (but not always) this is because the collections are dispersed within Houghton rather than kept together physically, e.g., given their own classification; in this way they may be kept together as "virtual" collections. Examples include:
710 2 Donald and Mary Hyde Collection of Dr. Samuel Johnson (Houghton Library) |5 hou
710 2 John Milton and Ruth Neils Ward Collection (Harvard Theatre Collection) |5 the
740 0 David and Shiu-min Block Collection of Bookbindings (Houghton Library) |5 hou
A local authority record should be established for each heading. Always add a subfield 5 at the end.
All former owners of an item whose names can be deciphered at least in part should be traced in 700/710 fields. Use the established form of the name when possible; otherwise construct a form using whatever information is at hand, adding a subfield d when useful to distinguish individuals with similar names. Also add a subfield e "former owner", with additional subfield 5. When tracing a former owner, make sure to include a 561 in the Holdings Record that explains that tracing.
A major resource for identifying former owners is Houghton Library's old provenance card file (in the stacks on SB level). Maintained at Houghton from 1942 until 1992, this file records all provenances (inscriptions, bookplates, stamps, armorials, etc.) noted in books cataloged for Houghton classifications, as well as provenances for many items transferred from Widener. It is especially useful for locating Houghton books with provenances similar to that in the item being cataloged, so that the markings can be compared and confirmed. This file may also be consulted online, where it has been divided into 4 separate files:
Houghton Library. Printed Book Provenance File, A-D:
Houghton Library. Printed Book Provenance File, E-K:
Houghton Library. Printed Book Provenance File, L-Q:
Houghton Library. Printed Book Provenance File, R-Z:
NOTE ON DONORS
While tracing donors is not prohibited, Houghton practice has been to not trace immediate former owners and catalogers should generally follow that practice. When cataloging large collections, if there is any doubt about whether a donor should be traced or not, catalogers should consult with the appropriate curator.