A broadside is a single sheet, printed on one side only. It may be a poster, music score, proclamation, advertisement, sheet of uncut hand-colored playing cards, or other imprint. Unless specifically marked for HD, these items do not go in prefabs. Each broadside is placed in an acid-free folder that corresponds to its size and classification. The majority of broadsides are stored on the sub-basement level, in custom-made boxes. Therefore, it is important that the folder provided for a new accession is one of the following size designations:
- 10" x 13" (25 x 33 cm.) – for items given a regular Houghton Library accession number.
Used for material classed according to the main author scheme, AB-ZB.
For the main Houghton author class, the b to indicate broadsides is applied internally, to the second digit of the first part of the call number (therefore AB85 replaces AC85). For other classification schemes used at Houghton, the b precedes the call number.
Applicable Aleph codes: HOU GEN
- 11" x 15" (28 x 38 cm.) – for items given a P&GA or Theatre Collection accession number.
Used for Typ classed material and TS or otherwise classed Theatre material. The call number will have a prefix “b” to indicate it is a small broadside. See Hollis no. 013616355 for an example.
Applicable Aleph codes: HOU B ; HOU LCB ; HOU HYDB ; THE B ; THE TLCB
- 18" x 24" (46 x 61 cm.) – for any accession too big for the previous folders.
Used for pAB-ZB and pTyp. The call number will have a prefix “p” to indicate it is a large broadside. See Hollis no. 013379264 or 013314496 for an example.
Also used for TS classed flat files (but given the prefix "PF" (1/2 drawer))
Also used for Theatre flat files classed in LC (but given the prefix "PFD" (1/2 drawer))
Applicable Aleph codes: HOU P ; HOU LCP ; HOU HYDP ; THE PF ; THE PFD
- OVER-SIZED – for any accession too big for the 18" x 24" folder.
When an item is too big for the 18”x24” folder, the cataloger will consult with the curator and/or end-processing to arrange for its final housing and destination. Over-sized materials may be given the prefix PP (meaning over-sized, stored in a box) or the prefix PFC (meaning they do not fit the PP box sizes, and are stored in the black filing cabinet instead). Theatre Collection broadsides larger than the 11 x 15" folder are usually placed in either a case-range half drawer (PFD), or a case-range full drawer (PPF) in Pusey. End-processing can assist with procuring or cutting down to size a folder suitable for the item’s ultimate destination. For accessioning purposes, place the broadside in an 18 x 24” for minimal protection while it is waiting to be cataloged.
PP Broadsides - Locations and Dimensions
24 x 28”
24 x 28”
24 x 33”
24 x 33”
ppTypTS-TypW Box 1
24 x 36”
ppTypTS-TypW Box 2
24 x 33”
*note: these sizes are not currently available for ordering, and would have to be cut by hand.
PFC Broadsides - Locations and Dimensions
All PFC broadsides are located in drawers of the black filing cabinet on the basement level. Each drawer contains folders of varying sizes. The maximum size a drawer can hold is 35 x 49”. The recommended folder size is 28 x 38”.
Drawer 4: AB-ZB
Drawer 5: Typ
Drawer 6: TypDr
Drawer 7: TypTS
Drawer 10: HOU-LC
Theatre Collection Broadsides - Locations and Dimensions
Theatre Collection broadsides larger than the 11 x 13 folder size are stored in case ranges in Pusey. Items are stored in half-drawers (PFD) or in full drawers (PPF).
Recommended Folder Size
22 x 28” or 18 x 24"
28 x 38”
Procedure for accessioning broadsides:
- Ascertain whether the item is a P&GA, Theatre, or regular Houghton Library accession. Assign an accession number to the item, and write it on the verso of the broadside.
- House the item in a folder size that corresponds to its accession and ultimate destination. Make sure there is at least 1/2 inch of extra space beyond the edges of the broadside inside the folder.
- Establish a bibliographic record for the item in Aleph cataloging module.
- Create a holdings record as per usual. Be sure to change the 852 location code to THE if the item is a Theatre accession.
- If the item is in a 10x13 folder, leave the prefix code as “GEN” in your holdings
- If the item is in an 11x15 folder, indicate “B” as the prefix code in your holdings.
- if the item is in an 18x24 folder, indicate “P” as the prefix in your holdings (unless the location code is THE)
- if the item is over-sized, it will be given either a “PP”, “PFC”, “PFD” or “PPF” prefix by the cataloger. Leave it as “GEN” in your holdings.