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Pasting

Tools needed: Brush, scrap paper, methyl-cellulose paste, bone folder, Teflon folder, Reemay sheet, Mylar sheet, weight, brick

Ask the End-Processing Supervisor if you encounter the following:

    • Decorated endsheets of books
    • Handwriting (and erased handwriting)
    • Fragile or otherwise brittle paper
    • Glossy paper used for endsheets

Hardcover books

    • Remove the routing slip and labels from the book.  Prop the back cover open at a 90-degree angle using the weight and a brick.
    • Paste the back of the ownership label, holding it in place with the bone folder.  Apply paste evenly, and avoid any lumps or dry areas.
    • Carefully pick up the ownership label, and place it in the upper right corner of the back cover.
    • Place a clean paper towel over the label, and flatten the label with the Teflon folder to remove any excess paste or air pockets.  When finished, place a sheet of Reemay over the label, and then a sheet of Mylar over the Reemay.  This will blot any additional paste and prevent any accidental sticking.
    • Remove the weight, close the text block on the back cover, and prop the front cover open at a 90-degree angle.
    • Paste the back of the bookplate, using the bone folder to hold it in place.  Make sure to paste all corners.  Again, apply paste evenly.
    • Carefully pick up the bookplate, and place it in the middle of the front cover, both vertically and horizontally.  Make sure the bookplate is parallel with the edges of the book.
    • Follow the procedure in step 4 for the bookplate.
    • Return the routing slip to the book, and place the closed book on the drying shelf.

Paperback books

    • Remove the routing slip and labels from the book.  Prop the back cover open at a 90-degree angle using the weight and a brick.
    • Using a piece of Mylar, paste one edge of the ownership label.  In general, paste the left, vertical edge for ownership labels. Paste only 2-3 mm of the edge.
    • Carefully pick up the ownership label, and place it in the upper right corner of the back cover.
    • Place a clean paper towel over the label, and flatten the pasted  edge of the label with the Teflon folder to remove any excess paste or air pockets.  When finished, place a sheet of Reemay over the label, and then a sheet of Mylar over the Reemay.  This will blot any additional paste and prevent any accidental sticking.
    • Remove the weight, close the text block on the back cover, and prop the front cover open at a 90-degree angle.
    • Using a piece of Mylar, paste the back of the right vertical edge of the bookplate.  Paste only 2-3mm of the edge.
    • Carefully pick up the bookplate, and place it in the middle of the front cover, both vertically and horizontally.  Make sure the bookplate is parallel with the edges of the book.
    • Follow the procedure in step 4 for the bookplate.
    • Return the routing slip to the book, and place the closed book on the drying shelf.

Items in enclosures

    • Whenever possible, apply the ownership label and bookplate to the item.  When this is not possible, label the case in the standard locations (upper right back corner for ownership label, middle front center for bookplate).

Cases with short tabs

    • Affix tabs to the top front edge of the case, with the call number facing forward. (See pictures below.)

Items with book flaps

    • Always paste labels to the book, not the flap.
    • To reduce the possibility of labels being caught and folded in book flaps, apply glue to the outer edges of the labels.

PVA glue

    • Check with a supervisor before using PVA!
    • Use PVA glue (a stronger adhesive) on glossy, rough, or textured paper, and on CD/DVD cases. It can also be used on CD and DVD cases. 
    • Use PVA sparingly, as it is faster-drying and more difficult to remove.
    • Use the designated PVA paintbrush, and wash it with soap and water at the sink immediately after use.

De-leaving and sorting

    • The morning after pasting, de-leave the reemay and Mylar from the item, and check to make sure that all items dried evenly and did not damage the item.
    • For multi-volume sets, check that labels are pasted to the correct items.
    • Sort items by collection (THE, HOU, or POETRY) and destination (HD or stacks), and place on the appropriate bay.

Wrapping (for HD-bound books)

Supplies needed: Tyvek envelopes, barcodes, HD stickers, spine labels, cotton tying tape, scissors.

    • Start with book and envelope both facing cover-side down. Slide book into envelope, keeping the spine against the edge, until the bottom edge reaches the bottom of the envelope.
    • Fold extra Tyvek neatly back on the sides and top, like a present.
    • Add barcode, HD sticker, spine label, and spine label cover (see last picture, below).
    • Measure tying tape: it should be twice the height and twice the width of the package, plus 4-6 extra inches for tying.
    • With the book/envelope package still facing down, tie the tape as shown below. Cross the tape at the back, then tie the knot at the top.

Positioning the tapeCrossing the tapeTying the knotFinished

Barcoding

  • Use the barcode that corresponds to the item's collection: Houghton Library, Harvard Theatre Collection, or Woodberry Poetry Room.
  • Add barcodes to item enclosures (not items themselves) according to the placement chart below.
  • Add duplicate barcodes to the routing slip for each item. (Exception: boxes need both barcodes.) Keep items and slips together until they are ready for shipping.
  • If the item is going to HD, add the appropriate HD sticker (HD THE or HD HOU) directly underneath the barcode.

Item typeStickers Location
Wrapped books

Barcode / HD sticker, spine label

Top left corner
Prefab casesBarcode / HD sticker, spine labelTop left corner
CMI cases

Barcode / HD sticker

Top left corner
 Spine labelLower "spine" edge
Broadside foldersBroadside labelTop left corner
 BarcodeInside broadside label
BoxesBox label (large or small)One on short side, one on long side
 Barcode / HD stickerOne inside each box label
Books/cases with tabsBarcodeBack of tab
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