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Prefab folders

For: Vulnerable items thinner than 1.3 cm.

Catalogers place items in prefab folders before delivery.

Dust jacket covers

For: Items with dust jackets, except when housed in a CMI or prefab case.

Finished Dust Jacket Cover

End-processors make the dust jacket covers:

  • Select the appropriate size for the dust jacket cover (small or large).
  • Place the flat dust jacket face-down into the prefolded flap.
  • Fold the top of the Mylar cover over the top of the dust jacket, making sure not to fold the dust jacket itself.
  • Remove the dust jacket. Use a teflon folder to strengthen the crease on the top of the Mylar cover.
  • Open the flaps of the Mylar cover, and using the metal ruler as a width guide, trim down the flaps to a 2" width.
  • Place the dust jacket into the Mylar cover, and trim off any excess Mylar on either side. Leave 1/2"-1" of Mylar on either end.
  • Place the book into the covered dust jacket, and gently cover the book, one side at a time. Gently fold the front and back covers so the covered dust jacket fits snugly.

CMI Boxes

For: Vulnerable items thicker than 1.3cm (Some thickness exceptions for landscape format and other irregular items.)

Catalogers  place items on the "Incoming CMI" shelf with Aeon slips.

End-processing assistants measure the items, order the cases, and assemble them before the items can enter the end-processing workflow.

1. Creating a new lot

  • Open the CMI OrderBuilder program. 
  • Create a new boxing order and save in month-year-day-initials order (ex. 2014-06-31-AH).
  • When prompted, start the item count at 1.

2. Measuring

  • Remove item from temporary envelope.
  • Using the phase box measurer, measure the height, width, and depth of each item in mm.
  • Enter these measurements into the new CMI OrderBuilder order. 
  • Write the boxing order number on the EMPTY temporary envelope, followed by a slash and the book number (for example, for the first book you measure, write “2014-06-31-AH/1”). This will allow you to match items to the finished boxes.
  • Return the item to the envelope and place on "Awaiting CMI Arrival" shelves.
  • Select "Create New Box."
  • After you have completed the last item, click on “Exit” in the CMI OrderBuilder.  Each lot is saved in the C Drive, under C-DRIVE (C:)\Program Files\CMI.
  • The End-Processing Supervisor will email the order to cmi@archivalboxes.com

Notes on CMI measurements

End-Processing Supervisor - before sending the order, remember to check each order for the following:

Box type:

  • Anything less than 25 mm thick needs a four-flap enclosure (default)
  • Anything greater than 25 mm thick needs a clamshell-style enclosure (default).
  • Anything over 1,000 mm total (h + w + d) needs a two-piece box.

Board type:

  • E-flute is the default board type. If the default is changed, it will remain until manually changed back.
  • Books thicker than 25 mm and larger than quarto size need 56 pt board.
  • Very heavy items also need 56 pt. board type, no matter what the size.

3. Completed box orders

  1. When boxes arrive, locate the correct lot on the shelf.
  2. Open up the box orders.  Starting with number 1, fold the boxes along the scored lines to create the CMI case. 
    1. When the box is constructed, place the item inside and make sure that it fits securely and closes easily. 
    2. Keep the routing and Aeon slip with the item and case, and save the envelope for use in the future. Discard envelopes that are torn or dirty.
  3. Continue until all boxes are assembled.  Save any packing paper in the mezzanine storage closet, and recycle the shipping boxes.
  4. If an invoice is included, send this to the Technical Services Librarian.
  5. Place items on the appropriate “Incoming” shelves in End-Processing.

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