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We all know that the first day on the job can be exciting but can also be overwhelming. You will be introduced to new people, new policies and procedures, new responsibilities and a new culture. This portal was designed to help equip you with the tools and resources you need to help ease your transition. Please note: Many of the links, services and documents may only be accessible with a HarvardKey and HUID.

Harvard University Identification Number and Harvard ID Card

Harvard identification numbers are issued to all staff members. Your HUID is required in order to enter any of the building at the Arboretum. A Harvard ID number and/or ID card is needed to obtain library privileges (including on-line resources), to gain access to the M2 shuttle, to gain access to athletic facilities and museums, to use the Harvard Housing Office, to receive event discounts, etc. As soon as the University’s Payroll Office has completed processing a staff members paperwork, including the I-9, the individual can go to an ID Office to have his or her photograph taken for the ID card. For ID office locations, click here.

Outlook Email

Each employee at Harvard will be assigned an MS Outlook account. You will have the opportunity to set up your email account when you request your Harvard Key (see below). Please make sure you set up your new account as soon as you can. If you are having issues setting up your email account, please reach out to Harvard University IT at or at 617-495-7777. Click here for a great resource on using Outlook!

Getting Your Harvard Key

HarvardKey is Harvard University’s unified online user credential, uniquely identifying you to Harvard IT applications and services to grant you access to the resources you use every day. Please note, Kim Hall must have a personal email address on file in order to grant you access to obtain a key. Please make sure you have provided her this information. Please also note that once you have your HUID# you can go to the HarvardKey website to claim your HarvardKey. To claim your HarvardKey, you’ll be asked to enter your HUID, last name, and date of birth. Your HarvardKey will give you access to certain resources that you use every day, including PeopleSoft, HARVie, Eureka and others systems. is Harvard University’s intranet which is designed to be a one stop shop for all things Harvard related including: Benefits, Compensation, Policies and Procedures, Outing and Innings, Forms and Tools and much much more! Log on now to learn more about Harvard!

PeopleSoft Time Reporting and Absence Management

PeopleSoft helps HUCTW employees keep track of time worked and current balances for vacation, sick, personal, and other time off. For SEIU employees paid time off is tracked manually by HR and updates are provided monthly. In order to access PeopleSoft, you will need to have a Harvard Key. For HUCTW/Overtime Eligible Employees and SEIU employees, please note that if time is not reported before the end of the week you risk not being paid. Make sure to report your time before Thursday by 5:00 p.m. each week.

PeopleSoft Absence & Time Reporting Resources

Note on Paychecks: Harvard University staff are paid on a bi-weekly basis (26 pay periods per year). You can enroll in direct deposit and complete tax information in PeopleSoft self-service. Please note that SEIU staff are paid on a weekly basis.

Benefits and Benefits Enrollment

Learn more about the many benefits Harvard provides its employees from retirement, tuition assistance, medical/dental plans and MBTA discounts by clicking here!


Benefits-eligible employees Harvard employees will only have 30 days to elect/opt out of benefits coverage. If you have any questions regarding benefits enrollment, please contact the benefits office at 617-496-4001.

Health Benefits

Within two weeks of your date of hire you should receive an enrollment guide packet at your home address. This packet will include information regarding many of our benefits. Some information is located on as well.

You can enroll online via PeopleSoft once you have your HUID and HarvardKey. If you have not received your enrollment package, please contact the Benefit Services Group at (617) 496-4001.

Looking for discounts and other services provided to you as Harvard Employee? Visit to see more!

Harvard Athletic Facilities

Harvard’s athletics facilities and resources are available to staff, faculty, students, alumni and eligible family members. Annual or semester memberships, personal trainers and fitness classes offer as many options as private gyms.

The facilities include gyms in several convenient locations with cardio and weight rooms and locker and towel services. Depending upon the facility, there are also basketball and squash courts, pools, personal training rooms, indoor and outdoor tennis courts and more.

Inexpensive memberships are available online. For a small additional cost, members may take advantage of exercise classes, including cycling, Zumba, yoga, total body conditioning, rowing and more. Those with 15+ years of Harvard service receive additional membership discounts.

For more information, visit the Athletics Department website. Harvard Athletics also offers expert personal training at very reasonable rates.

Information Security and Confidentiality/IT Services

Data security at the institutional level has become increasingly important, and we would like to share a number of important updates on measures taken by Harvard University. Please click below for related information that all employees at Harvard should be aware of.

IT Policies

IT Security

Harvard Policies & Procedures

The following policies are natural outgrowths of the Aboretum’s position as a global citizen and leader in the field:

All Harvard University Wide Policies can be found at

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